What you'll be doing
1. Organising the day
- Organising and coordinating daily warehouse and fulfilment activities
- Setting priorities and allocating work across the team
- Tracking order progress and deadlines
- Coordinating goods-in, dispatch, stock counts and other operational activities
- Solving the operational situations that come up during the day
- Making sure orders and projects are delivered on time and to standard
2. Warehouse operations
- Receiving, checking and putting away goods
- Picking and preparing orders
- Packing and dispatching shipments
- Making sure products are labelled and located correctly
- Recording stock movements
- Loading and unloading goods
- Keeping the warehouse tidy and safe
3. Stock, WMS and control
- Managing and maintaining warehouse stock
- Running stock counts and checking inventory
- Working with the WMS and other digital tools
- Recording and tracking stock movements
- Flagging discrepancies, damage and missing items
- Keeping system data accurate
4. Running and coordinating projects
- Independently organising and delivering selected fulfilment and logistics projects
- Putting together delivery plans, deadlines and priorities
- Coordinating activity between the warehouse, logistics, sales and the project team
- Following a project through from order to completion
- Making sure things land on time and resolving problems when they don't
- Preparing status updates and reports
- Working on larger seasonal, promotional and event projects
5. Client communication
- Day-to-day contact with clients about how their orders and projects are progressing
- Agreeing deadlines, quantities, deliveries and other operational details
- Answering clients' operational questions
- Keeping clients informed about order status and any changes, in good time
- Resolving operational issues and complaints together with the team
- Communicating clearly and professionally
- Building long-term client relationships through work that gets delivered properly
6. Organisation and improvements
- Keeping warehouse and fulfilment processes running efficiently
- Finding ways to do the work faster and better
- Suggesting improvements to how the work and the space are organised
- Helping introduce new warehouse processes and systems
- Monitoring productivity, quality and on-time delivery
- Actively spotting and solving operational problems
7. Working with the team and other departments
- Working alongside the warehouse manager and the rest of the warehouse team
- Working with logistics, sales and the project team
- Helping new team members find their feet
- Keeping information flowing between the warehouse, the office and clients
- Gradually taking on more responsibility for organising and coordinating the team
What we're looking for
- Reliability, accountability and attention to detail
- Strong organisational skills and a systematic way of working
- Initiative and the ability to solve problems
- The ability to set priorities and organise work
- Good communication skills and a professional attitude towards clients
- The ability to run and coordinate projects independently
- The ability to work on your own and as part of a team
- Willingness to do physical work
- Basic digital literacy and a willingness to work with WMS systems
- A desire to learn, improve processes and take on responsibility
- Experience in warehousing, logistics, fulfilment or project work is an advantage, but not a requirement
- Experience organising or leading a team is an advantage
- A category B driving licence is an advantage
What matters most to us is that you're someone who sees what needs doing, can organise your own work and other people's, communicates clearly, and takes responsibility for the result.
What we offer
- A permanent contract with a six-month probation period
- Work at our warehouse in Celje
- A well-organised, modern working environment
- The chance to grow into a key operational and project role in our team
- Work with digital warehouse systems and modern processes
- Contact with a wide range of local and international clients
- The chance to work on interesting merch, sports, music and other projects
- A young, multidisciplinary and dynamic team
- Room to take on more responsibility over time
- Regular team events and a good atmosphere to work in
- Pay based on performance, skills and the responsibility you take on
To Apply send your CV and a brief description of relevant experience to jobs@vibeit.co.
If available, please also include examples of projects (proposals, projects, coordination, etc.). All candidates will receive a response.